Data Protection Policy

Data Protection Policy for Scrabble World Championship 2025 Website

Effective Date: 01 Jan 2025
Last Updated: 01 Jan 2025

  1. Introduction

This Data Protection Policy outlines how the WESPA Scrabble World Championship 2025 website (hereinafter referred to as "the Website") collects, uses, stores, and protects personal data obtained through the use of cookies and other technologies. The Website is committed to ensuring the privacy and security of its users' data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant regulations.

  1. Scope

This policy applies to all users of the Website, including visitors, participants, and other stakeholders. It covers the use of cookies and similar technologies to enhance user experience, as well as the handling of personal data collected through the Website.

  1. Data Collection Through Cookies

The Website uses cookies to improve user experience, analyze website traffic, and personalize content. Cookies are small text files stored on your device when you visit the Website. The types of cookies used include:

  1. Essential Cookies: Necessary for the Website to function properly (e.g., session management, security).
  2. Analytics Cookies: Used to collect anonymized data about website usage (e.g., page views, bounce rates).
  3. Preference Cookies: Remember user preferences (e.g., language settings, font size).
  4. Marketing Cookies: Used to deliver relevant advertisements and measure campaign effectiveness.
  1. Types of Data Collected

The Website may collect the following types of data through cookies and user interactions:

  • Personal Data: Name, email address, IP address, device information, and location data (if provided or inferred).
  • Non-Personal Data: Browser type, operating system, referral URLs, and aggregated usage statistics.
  1. Purpose of Data Collection

The data collected is used for the following purposes:

  • To provide and improve the Website’s functionality and user experience.
  • To analyze website traffic and user behavior for optimization.
  • To personalize content and advertisements based on user preferences.
  • To communicate with users regarding the Scrabble World Championship 2025 event.
  • To comply with legal obligations and protect the Website from fraudulent activities.
  1. Legal Basis for Processing

The Website processes personal data based on the following legal grounds:

  • Consent: Users are asked to provide explicit consent for non-essential cookies and data processing activities.
  • Legitimate Interest: For essential cookies and data processing necessary for website functionality.
  • Contractual Necessity: For processing data required to fulfill user requests (e.g., registration for the championship).
  1. User Rights

Users have the following rights regarding their personal data:

  • Right to Access: Request a copy of the personal data held about them.
  • Right to Rectification: Request correction of inaccurate or incomplete data.
  • Right to Erasure: Request deletion of personal data under certain conditions.
  • Right to Restrict Processing: Request limitation of data processing under specific circumstances.
  • Right to Data Portability: Request transfer of personal data to another service provider.
  • Right to Object: Object to the processing of personal data for specific purposes (e.g., marketing).
  • Right to Withdraw Consent: Withdraw consent for non-essential cookies and data processing at any time.

To exercise these rights, users may contact the Website’s Data Protection Officer (DPO) at registration@ghanascrabble.com.

  1. Data Sharing and Third Parties

The Website may share data with third parties under the following circumstances:

  • Service Providers: Third-party vendors who assist in website operations (e.g., hosting, analytics).
  • Legal Obligations: When required by law or to protect the Website’s legal rights.
  • Event Partners: With partners involved in organizing the Scrabble World Championship 2025, subject to user consent.

The Website ensures that third parties comply with data protection laws and this policy.

  1. Data Security

The Website implements appropriate technical and organizational measures to protect user data, including:

  • Encryption of sensitive data.
  • Regular security audits and vulnerability assessments.
  • Access controls to limit data access to authorized personnel only.
  1. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy or as required by law. Data collected through cookies is anonymized or deleted after a specified period, as per the cookie settings.

  1. International Data Transfers

If data is transferred outside the European Economic Area (EEA), the Website ensures adequate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adherence to Privacy Shield principles.

  1. Cookie Management

Users can manage their cookie preferences through the Website’s cookie consent banner. Essential cookies cannot be disabled, as they are necessary for the Website to function. Users may also configure their browser settings to block or delete cookies, but this may affect website functionality.

  1. Updates to This Policy

This Data Protection Policy may be updated periodically to reflect changes in legal requirements or website practices. Users will be notified of significant changes through the Website or via email.

  1. Contact Information

For questions or concerns regarding this policy or data protection practices, please contact:
Email: registration@ghanascrabble.com

  1. Governing Law

This policy is governed by the commonly accepted laws. Any disputes arising from this policy shall be resolved amicably via arbitrations.

By using the WESPA Scrabble World Championship 2025 Website, you acknowledge that you have read and understood this Data Protection Policy and consent to the collection and use of your data as described herein.

 

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